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Sedona retirement board orders IME, seeks medical records in Sergeant Nathan Dorfman’s accidental-disability proceeding
Summary
The Sedona Public Safety Personnel Retirement Board voted unanimously June 25 to order an independent medical exam and to collect medical records via signed HIPAA releases as it continues Sergeant Nathan Dorfman’s accidental disability retirement application; the board deferred approval of June 4 minutes and postponed vacancy selections.
The Sedona Public Safety Personnel Retirement Board on June 25 moved to pause consideration of Sergeant Nathan Dorfman’s application for accidental disability retirement while it orders an independent medical exam (IME) and gathers medical records for the IME and board review.
The board reconvened in open session at 12:08 p.m. after an executive session and voted unanimously to “table and continue the accidental disability retirement application … for such time to order an independent medical exam and receipt of the IME report for local board review,” a motion made on the record by a committee member and supplemented by the chair to direct the board secretary to hire an IME search firm.
The board also voted unanimously to direct the board secretary to collect supplementary medical records. Board attorney Nick Cornelius advised the panel that certain personal information in medical records — including date of birth, Social Security numbers and home addresses — is protected and that medical records and diagnostic studies should be handled in executive session. "The medical records should only be in executive session," Cornelius said. The board discussed obtaining surgical reports, MRIs, x-rays and related diagnostic reports.
The board asked Sergeant Nathan Dorfman to sign HIPAA release forms so the board can request records directly from the providers identified on his application; the board agreed it would contact those providers and, if providers use their own release forms, forward them to Sergeant Dorfman for signature. Sergeant Dorfman indicated he understood and agreed to pursue the releases.
Chair (speaker 1) closed the item after the votes and thanked Sergeant Dorfman for appearing. The board also deferred approval of the June 4, 2026 minutes until the next meeting and postponed action on board vacancies to a future session. The board noted a prescheduled meeting on Aug. 6, 2026 but said it may convene sooner as the IME process requires.
What happens next: the board secretary will coordinate selection of an IME provider and the collection of medical records; the board will consider the IME report at a future meeting.
