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Castle Valley planning commission signs off on 2025 survey edits, mailing plan
Summary
The Planning and Land Use Commission approved wording, formatting and mailing details for the town’s 2025 general plan survey, agreed to encourage an online option with serial-number validation, and set a return window targeting roughly August mailing and a September return deadline.
The Town of Castle Valley Planning and Land Use Commission approved revisions to the draft 2025 general plan survey at its July 10 meeting, finalizing wording and mailing logistics and agreeing to take the changes to the town council for final approval.
The commission accepted formatting changes, insertion of a link to the town water-management plan on the survey, and a clarified introductory paragraph instructing respondents to include an additional sheet if they need more space. Chair called attention to the survey’s stated purpose: “The purpose of the survey is to gather information from the community to help update the town's general plan, which is done every 5 years,” language the commission agreed should remain prominent.
Members resolved several practical issues tied to an anonymous, serial-numbered mailing system. Commissioners discussed printing and sealing options — including using a copy center to collate and deliver sealed, serial-numbered envelopes or handling stamping and labeling locally — and weighed volunteer labor versus paying the shop to fold, insert and seal. To preserve anonymity while enabling online submission, staff will create an online version that requires a valid serial number and apply validation filters so only legitimately distributed serial numbers are included in analysis.
The commission set a tentative mailing schedule aimed at sending survey packets shortly after the Aug. 7 meeting (a working “good mail date” around Aug. 10) and a response window of about six weeks; members discussed a postmark deadline in late September to allow time for data entry and analysis before a public hearing and general plan drafting later in the year. Staff said they would produce a test online form over the coming weekend and circulate a link to commission members for review.
On question content, the commission debated placement and wording for items about invasive vegetation and weed control. Members agreed to avoid accusatory language (such as singling out a neighbor) and instead favor neutral phrasing and graded response options (for example, “highly impacted,” “moderately impacted,” “minimally impacted,” or “not at all”) so the survey yields actionable data without implying enforcement. Commissioners asked a drafter (referred to in the meeting as Tory) to propose revised wording and said they would route that minor change to town council if it required council sign-off.
A motion to present the revised survey language, format and mailing plan to the town council for final approval passed by voice vote. The commission also agreed on operational next steps — confirming whether the copy center can fold to the needed envelope size, whether a mechanical numbering stamp or printed numbering is most cost-effective, and how many copies to run (members discussed ordering about 400 copies to be safe). Staff reported prior cost estimates near $900 for the mail project and said the town administrator can approve expenditures under $600; higher costs would be referred to council.
The commission concluded the item by instructing staff to coordinate the copy center, finalize the online test form, and return with confirmation of the mailing plan and cost estimates for council review. The motion to forward the changes to the town council carried by roll-call voice vote.
