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Commission presses volunteers, shift plans and logistics as summer concerts ramp up
Summary
Pleasant Hill commissioners reviewed strong concert attendance, tapped College Park student volunteers, set staffing shifts (9 a.m. set-up, 4:30 road closures, info table, fun zone manager, cleanup team) and discussed popup tents, lost items and a youth t‑shirt minimum order. Community Service Day was confirmed for the 19th.
Commissioners at the Pleasant Hill Civic Action Commission’s July 1 meeting spent substantial time on logistics for the summer concert series, volunteer coverage and related community events.
Members characterized the early concerts as successful and well attended, noting crowding around the lake and spillover past the gazebo. Staff and commissioners described several operational items: lost-and-found procedures for phones and small items, traffic/road-closure timing, and food-truck placement to reduce congestion near Trilane.
Volunteer staffing was a central focus. Nancy McGrady said the commission initially faced shortages but that College Park students had stepped in: "So this Sunday, which you'd think a lot of people would be out of town, then we have seven. Yay." Commissioners agreed to try shift coverage (two volunteers per hour, three in the first hour) and to use extras for light duties, booth exposure and sign pickup. The commission circulated a Google sign-up showing the planned staffing pattern: a 9:00 a.m. four-person set-up team, a 4:30 p.m. two-person road-closure team, two people at the information table during the concert, a fun-zone manager from 5–8 p.m., and a four-person cleanup crew after each concert.
Members also discussed equipment and site logistics for the "back 40" popup (a 10x10 red popup), locating a brown tarp used with the larger tent, and where food trucks should stop so they do not block primary parking. A staff member said food trucks will be instructed where to stop and that the roadblock configuration will not change because the event is a city event and therefore does not require a separate permit.
On merchandise and outreach, staff reported there is a minimum order of 18 youth t-shirts at $17.95 each, which may make a small purchase impractical; commissioners asked staff to follow up. The commission confirmed Community Service Day is scheduled for the 19th and that the park reservation would be verified before the next meeting.
The commission will continue circulating the volunteer sign-up and asked new commissioner Ted Welch to be added to informational sheets so he can assist with event work.
