Policy subcommittee adopts calendar, assigns review of roughly 38 governance policies and launches shared tracker

The North Middlesex Regional School District policy subcommittee on June 23 approved its proposed 2026–27 meeting calendar and set a summer plan to update its most out‑of‑date policies.

Michael Labosier, a committee member, moved that the subcommittee accept the proposed calendar, and Lisa Bloom seconded; the motion passed unanimously with votes recorded for Michael Labosier, Chris Sloan, Lisa Bloom and the Chair. The meeting opened at 5:01 p.m. and adjourned at 5:44 p.m.

Members agreed the subcommittee will focus first on Section B (governance) policies because many had not been reviewed in years; staff and members estimated about 38 policies in that section needing review. "If I counted correctly, there are about 38 policies," Lisa Bloom said, urging the group to begin there.

Robin Ivy, who is managing the subcommittee's records work, described a new policy tracker she created to record last‑review dates, action items and links to working documents. "I went in and created a spreadsheet so that we can begin tracking all policies for historical data," Robin Ivy said. The tracker will sit on the district policy share drive and include tabs for process, the main tracker and an action‑item log.

The subcommittee agreed to divide the Section B policies into chunks of roughly 9–10 per reviewer and to use the Massachusetts Association of School Committees (MASC) model policies as a reference. Members discussed practical steps: download MASC policy documents in editable file types, work in Google Docs with redlines or comment mode to capture changes, and preserve snapshots of approved drafts to post as PDFs on the public website.

Brad Morgan (Superintendent) recommended keeping a single working document in the cloud to avoid multiple divergent copies and to use comments when appropriate so collaborators can see proposed edits without losing a central record. Committee members asked that Robin create shared folders for each reviewer; Robin agreed and offered to help with formatting and moving completed files into the official repository.

The subcommittee set its next meeting for July 21, 2026, from 5:00 to 6:00 p.m. Members said they would email Robin with questions while they complete their assigned chunks. With no further business, the committee voted to adjourn at 5:44 p.m.

The subcommittee recorded three formal motions in the meeting: approval of the May 19 minutes, adoption of the proposed policy subcommittee meeting calendar, and a motion to adjourn; all motions passed unanimously.