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Keep Beaufort County Beautiful reallocates funds for signs, trims marketing and misc. expenses
Summary
The board approved reallocations of remaining FY26 funds on April 9: an additional $13,000 was allocated toward welcome signage procurement, marketing materials were reduced to $8,800, a $2,000 miscellaneous line item was removed, and conference funds were adjusted to cover pending expense reports.
At its April 9 meeting Keep Beaufort County Beautiful approved several budget adjustments to obligate remaining fiscal‑year funds and cover planned purchases.
Board members discussed the need to obligate funds before June procurement cutoffs. Chris Campbell said procurement timing is critical because “we have to spend this money by the end of June,” and urged the board to encumber dollars in time to obligate the work. He and staff emphasized that procurement (and any required SCDOT encroachment approvals) could be the longer leg of the schedule.
On motions and outcomes: a member moved to transfer $1,400 to wildflower plantings to cover an increase in plant quantities and that proposal was accepted as part of the budget adjustments. Pam Floyd moved to allocate an additional $13,000 to the sign project to expand installation and replacements; members discussed timing and DOT permitting and voiced approval of the allocation. The board also approved lowering the marketing materials and services line to $8,800 and voted to strike a $2,000 miscellaneous line item. Finally, members approved reallocating $2,500 from the welcome‑sign fund into conference coverage, creating a $7,500 conference line to reflect expense caps and outstanding claims.
Board members repeatedly noted procurement mechanics: purchase orders must be issued or encumbered before fiscal close to count against the current year, and DOT review may slow installation even if the county procures signs before June. Staff said procurement and legal review are in progress for the Route 278 sign contract language and the SCDOT MOU.
The board’s votes at the April meeting were voice votes recorded in the meeting transcript; individual roll‑call tallies were not recorded in the minutes presented at the meeting.
Next steps: staff will work with procurement and legal to finalize purchase orders and vendors so allocated funds can be encumbered before the fiscal deadline.
