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Springfield board authorizes up to $5.4 million in reserve deposits, approves $7.79 million in bills and multiple contracts
Summary
At its June 23 meeting the Springfield Board of Education approved bills totaling $7,790,790.31, authorized deposits of up to $4.5 million to capital reserves and up to $900,000 to maintenance reserves, and approved several facilities, security and technology contracts including a $124,845.24 security rekey project and phone/network upgrades.
The Springfield Board of Education on June 23 approved its bills list and authorized large year-end reserve deposits while approving multiple facilities and technology contracts.
The board voted to approve the bills list covering checks and wire transfers, with a net total of $7,790,790.31 after three voided checks. Vice President Kristy Rubin moved the item; the motion carried on roll call (recorded votes in committee roll calls).
The board also authorized a deposit to the district’s Capital Reserve Account of up to $4,500,000 and up to $900,000 to the Maintenance Reserve Account, to be funded from undesignated, unreserved general fund balance anticipated at June 30, 2025. The resolution ties the capital deposit to projects in the district’s Long Range Facilities Plan and the maintenance deposit to work in the district’s Comprehensive Maintenance Plan.
Finance items also listed specific certificate-of-payment approvals for construction work: Drill Construction Co. received payments including $13,357.00 for FMG Music Room Renovation and $42,037.50 for Walton Courtyard Improvements, and two change orders for Edward V. Walton courtyard work totaling $89,407.74 were placed on the agenda as addenda.
On contracted work, the board approved a contract with Oak Security Group LLC for security rekey upgrades at Edward Walton, James Caldwell, Thelma Sandmeier and Florence Gaudineer Middle School for $124,845.24; the agenda states this project is part of the approved referendum list and will be bond-funded. It also approved a phone-system upgrade with Xtel Communications ($43,607.73) and related phone/network work with Gemba Security Solutions ($274,949.26) and a Dyntek network upgrade not to exceed $133,241.88; the agenda identifies these as components of the district’s Long Range Facilities Plan and lists capital-reserve funding as the source.
The board authorized insurance placements through broker Arthur J. Gallagher & Co., listing carriers and 'cost not to exceed' amounts for lines including package, automobile, umbrella, workers compensation and cyber liability.
During new-business discussion Mrs. Turnbull asked about the rekey project and the district staff provided responses on scope and timing. The finance and contract approvals passed by roll call with unanimous Yes votes recorded in the meeting minutes.
