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Fremont Utility Board recommends fence, pump, IT and policy actions to City Council
Summary
The City of Fremont Utility and Infrastructure Board on Feb. 10 unanimously recommended to City Council contract awards for wellfield fencing and well pump servicing, approved a cash rounding policy resolution for transmission to council, and cleared IT equipment purchases and facsimile signature consideration.
The City of Fremont Utility and Infrastructure Board met Feb. 10 and unanimously recommended a series of contract awards, administrative policies and equipment purchases to Fremont City Council following presentations by department staff.
Finance Director Jenn Nabb presented the Department of Utilities FY2025 financial report and answered questions; the board reviewed the report and did not take formal action on it.
On procurement, Water/WasteWater Superintendent Eric Fuhrmeister recommended awarding the Installation of Wellfield fencing to Elkhorn Fence. Member Fryklind moved and Member Bolton seconded a recommendation that City Council approve the contract for $54,372.00; the motion carried 5-0. Fuhrmeister also presented the well pump servicing bids and the board voted 5-0 on a recommendation that City Council award that contract to The Cahoy Group for $67,601.40.
Finance Director Jenn Nabb summarized a proposed cash transaction rounding policy for city and utilities transactions. Member Bolton moved and Member Wilson seconded a recommendation that City Council adopt Resolution 2026-038 approving the policy; the motion carried 5-0.
Information Systems Director Chris Gunderson presented an overview of a draft 2026 Staff and Elected Officials Use of Artificial Intelligence (AI) Policy and answered questions. The meeting record for that agenda line also shows a motion—moved by Member Wilson and seconded by Member Lipsys—authorizing the Mayor to sign a contract with Veenstra & Kim, Inc. for the North Downtown Streetscape Revitalization project in the amount of $400,000 (budgeted); that motion was recorded as carried 5-0. The agenda heading for that segment names the AI policy, while the motion text in the record refers to the streetscape contract; the board’s recorded action appears in the minutes but the transcript shows an internal inconsistency between the agenda item title and the recorded motion.
Gunderson later reviewed the 2026 IT technology refresh/system lifecycle needs. Member Bolton moved and Member Lipsys seconded a recommendation that City Council authorize the Mayor to approve purchase of replacement computers for $88,828.30 plus taxes; the motion carried 5-0.
Nabb also presented a proposal to allow facsimile signatures on checks for the City and Department of Utilities. Member Fryklind moved and Member Bolton seconded a recommendation that City Council consider the use of facsimile signatures; the motion carried 5-0.
All motions recorded at the meeting were carried unanimously (5-0). The board adjourned at 4:23 p.m. and forwarded the recommended contract awards, the rounding policy resolution, the IT purchase authorization, and the facsimile signature recommendation to City Council for final action.
