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Committee recommends phased consultant approach for town-hall project
Summary
The Facilities and Infrastructure Committee discussed hiring a single design consultant to carry a proposed town-hall project through programming, conceptual siting and design phases and asked staff to prepare a concise project statement and a letter-of-interest to interview three finalists.
The Facilities and Infrastructure Committee on March 19 discussed next steps for a proposed town-hall project and recommended hiring one design consultant to carry the effort through phased work, starting with programming and moving to conceptual design and subsequent design phases.
Committee members said the mayor has met with the prospective developer and staff will draft a one-page project statement to attach to a letter-of-interest. That document would describe the anticipated phases — program needs, preliminary siting and bubble diagrams, and a conceptual design phase — so interviewees can tailor proposals to the town’s needs rather than offer generic submissions.
"We would have a programming needs phase, then some preliminary siting of those needs and bubble diagrams for floor plans and adjacencies," the chair said, describing the intended consultant scope and a preference to use the same consultant through multiple phases when feasible.
The committee discussed options for procurement and competitiveness, including a small, competitive informal interview process with three shortlisted firms rather than a larger design competition. Members noted past programs that used formal stipends for finalists and said this project may use a lighter-touch interview process to identify a team that fits the town’s civic and operational needs.
Members also linked the consultant selection to parallel planning work: a possible town master plan, a pending annexation scenario and creation of a Planned Development (PD) zoning tool. Staff noted a traffic study is expected to begin soon and that timing for any larger development or annexation remains with the prospective developer.
The committee directed staff to develop the short project statement and the draft letter-of-interest for review and to return with a recommended process for interviewing and selecting a design consultant. The discussion closed with members noting timing and funding remain uncertain and will depend on both the developer’s schedule and council actions on zoning and related permits.
