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Commission approves new exempt-class executive assistant post for school business office after scrutiny of detailed duty breakdown
Summary
After questions about a detailed 100% duty-percentage breakdown and potential accountability issues, the commission approved an exempt-class executive assistant position for the school business office and directed staff to send the title to the board of education for final approval.
The Saratoga Springs Civil Service Commission on May 27 approved a new position duty statement for an exempt-class "executive assistant to the assistant superintendent for business," after commissioners questioned whether the document's detailed percentage allocations could create tracking or disciplinary problems.
Commissioner Jeff Altamari said he had added up the enumerated percentages and noted they total 100%, asking whether such precise allocations are common and how the city would verify ongoing compliance. "I think it's laudable that someone made an effort here to delineate these tasks... But, are we prejudicing anything... is it going to be very difficult to monitor the actual percentages of this position where the work is spread unless a time sheet or some kind of timekeeping record," Altamari said.
Staff coordinator Carissa Salvo replied that the form presented is a new position duty statement kept for position history and that the document will be converted into a job specification if approved; she emphasized that exempt-class roles are at-will. "It's an at will, no probationary period required, therefore no entitlements or protections," Salvo said, and noted that the school board must also add the title to its June agenda for formal BOE approval.
Commissioners discussed the practical risks of highly specific percentages — Altamari raised a hypothetical legal concern if a specific task's time share changed over time — and staff said job specifications used for evaluation will be broader and the duty statement retained as a historical record. Salvo told the commission the likely salary range for the position would be approximately $60,000–$70,000, though final salary and BOE approval remain to be completed.
After the exchange, Commissioner Altamari moved to approve the new exempt position duty statement; the motion was seconded and approved by the commission. Staff will place the title on the board of education's June agenda for final district approval.
