Council adopts credit-card policy to give department directors cards, tightens controls

Seabrook Island’s Town Council on March 31 adopted Resolution 2026-31, a new credit-card policy that formalizes card issuance to department directors, defines documentation and review procedures, and tightens controls when employees separate from town service.

Joe, who introduced the policy as a next step in recent administrative reorganizations, said the town previously operated with two active cards shared among staff and that formalizing issuance to directors would reduce operational friction. He described layered controls: department directors must assemble receipts for each statement period, the town administrator reviews transactions before payment, and the finance director processes payments to avoid late fees.

Council adopted amendments proposed in the meeting to require the finance director to cancel an issued card immediately on employee termination and to authorize the finance director or administrator to accept a lost-or-missing-receipt form in limited cases. The council also discussed a practical threshold for routine small purchases and agreed staff should produce receipts where available but that staff-level discretion and supervisory review remain part of policy enforcement.

The resolution passed by voice vote; staff will implement issuance to directors and update internal forms and operating procedures to reflect the new controls.