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Larchmont approves roughly $1.18 million HVAC replacement; state provides $350,000 aid
Summary
The board approved awarding the Village Hall HVAC replacement contract after a multi‑year condition assessment and rebid process, authorized a $53,000 professional‑services agreement for construction supervision, and agreed to transfer previously reserved funds; meeting remarks credited state Sen. Shelley Mayer for a $350,000 allocation to the project.
The Village of Larchmont Board of Trustees voted Feb. 4 to award the contract to replace the Village Hall HVAC/air‑conditioning equipment following a multi‑year condition assessment and a rebid process. Administrator presented the project background, bid history and cost‑saving adjustments (using in‑house DPW crews for finishing work) and recommended awarding contract VA‑2502 to the contractor named in the bid documents.
The meeting transcript states the awarded amount as $1,179,329.32 as read aloud; the board also noted a $350,000 state municipal allocation secured with support from New York State Senator Shelley Mayer to help fund the project. The resolution authorized the village treasurer to transfer $950,000 previously reserved for the project into a capital fund so the village can begin paying project costs once work starts.
The board also authorized a professional‑services agreement with the engineering firm (EDR) for construction supervision at a lump‑sum price stated in the meeting as $53,000. Staff said a pre‑construction meeting was planned for the following week with a targeted substantial completion date of June 15, 2025.
Board members asked procedural questions (unit placement on the roof, system capabilities, individual room temperature controls) and the administrator described the system as a VRF‑type solution intended to reduce reliance on the existing steam boiler and improve energy performance. The motion to award the contract and to authorize the professional‑services agreement passed by unanimous vote.
Next steps: staff to hold pre‑construction meeting, execute contracts and proceed with construction oversight per the professional‑services agreement. The board did not discuss warranty details in the meeting and did not record minority or dissenting votes.
