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Collings Lakes reports $825,807.55 in outstanding collections; board discusses privacy and collection strategy
Summary
Board members disclosed $825,807.55 in outstanding dues and debated whether debtor names can be shared; Keegan Smith said the bylaws prohibit publishing individual debtor names and the board discussed switching collection counsel and pursuing legal collections.
The Collings Lakes Civic Association reported $825,807.55 in outstanding accounts receivable during its Aug. 5 meeting, prompting questions from residents about collection transparency and methods.
Board member Carol Weldon emphasized the size of the outstanding balance and how much remains to be applied; residents asked whether the association could publish debtor names "like they do with taxes." Keegan Smith responded: "No, no that is actually against our bylaws to discuss names and how much each person owes." Amanda Coffey asked whether the association tracks amounts owed excluding legal fees. The board said attorneys are working to collect and that a new lawyer, Andrew, is in a trial period compared to prior legal collections.
The board moved to approve the accounts receivable report; all board members present voted to approve. The treasurer also presented the account balances and bills; the board approved current balances and voted to approve all bills except those from contractor H&S, which the board said requires further review. Board leaders documented a specific H&S concern: Carol Weldon pointed to 20 hours billed at $75 per hour that she said were unaccounted for and said the board will investigate those charges with Stephanie before paying.
Why it matters: the association's ability to collect dues affects annual operations, capital projects such as dam repairs, and the budget for contracted services. Residents urged stronger transparency on collections; the board reiterated it must follow its bylaws and legal constraints on naming debtors. The board did not adopt any new collection policy at the meeting.
