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Salem County special-services boards approve contracts, software renewals and multiple expenditures
Summary
The Salem County Special Services and Vocational Technical School boards on Dec. 18 approved a package of contracts and subscriptions — including a $11,000 BoardDocs subscription, $20,000 PowerSchool hosting, cybersecurity and archiving renewals — and accepted donations and JIF incentive funds.
The Board of Education for the Salem County Special Services School District and the Salem County Vocational Technical School District approved a series of contracts, software renewals and revenue items during their Dec. 18 regular meeting in Woodstown.
The boards approved a contract with Diligent Corporation for the BoardDocs Pro meeting-management platform at an annual subscription cost of $11,000, with the cost split between the two districts. Business Administrator Frank H. Maurer, III recommended the change, saying the current system "has not met the needs of our District" and that the subscription cost will be shared by SCVTS and SCSSSD (attendance and recommendation recorded in the agenda packet). The motion passed by roll call (five yes votes).
The boards also approved off-site hosting and technical support for PowerSchool with PSISJS of Stratford for $20,000 for the 2024–25 year and renewed the MessageGuard e-mail archiving appliance for $1,260 (Feb. 23, 2025–Feb. 22, 2026). The board approved the renewal of Malwarebytes Education site licenses at a total cost of $12,574.60 for the subscription period beginning January 23, 2025. Trustees approved these items as part of a block vote of new-business items (roll-call results recorded in the minutes).
The boards accepted targeted funding and donations: SCVTS will accept up to $8,000 from PSE&G to support a community mural in an outdoor exercise area and to help establish a field-hockey program, and both districts accepted incentive funds from the GCSSD Joint Insurance Fund (JIF) — SCVTS accepted $10,000 for meeting annual benchmarks and SCSSSD accepted $5,500 for similar benchmarks. The agenda describes the JIF funds as tied to benchmark achievements (loss-ratio and reporting metrics).
The minutes also record approval of a contract with AMN Healthcare to provide occupational and physical therapy clinicians on an as-needed basis (rates provided in the contract), a surety bond for Frank H. Maurer, III at $190,000, and a contract to rent Rowan College of South Jersey facilities for the Special Olympics event April 10–11, 2025. Refunds to adult program students were approved ($800 to Orlando Ramirez; $50 to Ranequa Kibler).
The financial items were presented alongside the Board Secretary’s certification that, pursuant to N.J.A.C. 6A:23-2.12, no line-item accounts are over-expended and sufficient funds remain to meet obligations for the fiscal year. Payroll and bill lists were approved by roll call: SCVTS payrolls (Nov. 15: $239,154.10; Nov. 29: $198,334.57) and the SCVTS November bill list of $1,591,086.64; SCSSSD payrolls and bill lists were also approved (SCSSSD Nov. 15 payroll $300,682.43; Nov. 30 payroll $307,893.86; November bill list $456,619.32).
What’s next: contracts and renewals approved at the meeting will be implemented according to the terms in the agenda attachments; the minutes list effective dates for hosting or subscription services where specified.
