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Cedar Fort Cemetery Committee clarifies grant match: only grant-related volunteer hours qualify
Summary
Committee members discussed final grant requirements for a cemetery mapping project and clarified that only volunteer time directly tied to grant-funded activities can be used for the required match; the group discussed documenting hours and possible reimbursement for printed maps but took no formal action.
At the May 4, 2026 meeting, the Town of Cedar Fort Cemetery Committee discussed final requirements for a cemetery grant project and clarified how volunteer time may be counted toward the grant match.
Committee member Andra Carter explained that only volunteer time directly related to grant-funded activities qualifies toward the required match; members reviewed examples that would and would not qualify, and they discussed documentation and tracking needed for reimbursement and reporting. The committee also considered whether printing cemetery maps could be reimbursed through available grant funds and reviewed prior printing activity, but no formal motion was made regarding reimbursements.
Why it matters: Clarifying eligible match activities affects how much additional volunteer contribution the town can claim and what expenses (for example, map printing) might be covered by the grant. Accurate tracking is necessary for reimbursement and for meeting the grant’s requirements.
Committee action and next steps: The Committee agreed on the eligibility principle (only grant-related volunteer hours count) and discussed documentation practices. No formal vote or decision about map printing reimbursements was recorded; staff or volunteers will need to track hours and expenses if seeking reimbursement under the grant.
