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Board awards multi‑year maintenance contract to local firm 'One L' for landscaping and snow removal
Summary
Raintree Plantation POA approved a multi‑year maintenance contract with a local firm (referred to as One L/John Coelle) covering mowing, dam work and snow plowing; members discussed costs, scope and potential reliance on an on‑site employee.
The Raintree Plantation board voted to award a multi‑year maintenance contract to a local provider (referred to in meeting discussion as One L, associated with John Coelle) to handle seasonal mowing, snow removal and other grounds and dam maintenance.
Board discussion reviewed three bids and focused on an option presented by John Coelle that includes weekly mowing (about 26 weeks of summer service), monthly dam mowing and options for snow plowing. The estimate noted in discussion for mowing was roughly $33,000 for the main mowing program and a separate dam/ditch clearing quote of about $3,800 per month for one‑time/periodic dam work; snow‑plowing rates were described on a per‑event range (for example, $5,200 for 0–4 inches, escalating with deeper accumulations).
Members cited advantages of a local vendor already working in the community and the ability to provide an on‑site contact (the company indicated it could hire a local worker to be on site for several days per week). The contract term discussed was an initial three‑year period with optional extensions. Board members also noted the contractor will not maintain POA buildings (bathhouse/pavilion) under the bid; time‑and‑materials pricing at $65 per hour was proposed for tasks outside the standard scope.
The board approved the contract and will monitor performance; some members asked for clarity on equipment replacement budgeting and contingency funding for unplanned maintenance costs.
Next steps include execution of the contract, coordination between the maintenance company and the POA maintenance lead (potential onsite hire), and follow‑up reporting to the board on initial performance.
