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Stoutland R-II board certifies April ballot, approves consent agenda and administrative manual updates; enters executive session
Summary
At its Jan. 23, 2025 meeting the Stoutland R-II School District Board of Education unanimously approved the consent agenda (including contracts for USDA commodities and prom vendors), accepted administrators' reports, approved Administrative Manual updates, certified the April 2025 election ballot and entered executive session to discuss student and personnel matters under Missouri law.
Stoutland R-II School District Board of Education members met Jan. 23, 2025, in the district office board room and carried a series of routine governance actions unanimously.
President Joseph Miller called the meeting to order at 6:00 p.m. After roll call confirmed seven members present, the board approved the meeting agenda on a motion by Board Member Josh Kincaid, seconded by Dustin Britzman; the motion carried 7-0.
The board recognized district administrators in attendance, including Superintendent Eric Shaw; Elementary Principal Aaron Shewmake; High School Principal John McNabb; Special Education Director Jaime Rieke; and Chief Financial Officer Cari Pendergrass. The consent agenda listed and authorized routine items including approval of the Dec. 19, 2024 meeting minutes; monthly bills and payroll; fund transfers; bank balances and investments; a COMC memorandum of understanding; a USDA Commodities Contract; and contracts for the prom venue and a prom DJ. Shawn Henson moved to approve the consent agenda; Dustin Britzman seconded and the motion carried 7-0.
The board then approved the Superintendent’s and administrators’ reports on a motion by Henson, seconded by Britzman, carried 7-0. In new business the board considered updates to the Administrative Manual; Shawn Henson moved to approve the updates as presented, with Missy Miller seconding. The motion carried 7-0.
On procedural business related to upcoming elections, the board approved certification of the April 2025 election ballot. The motion was made by Josh Kincaid, seconded by Shawn Henson, and carried 7-0.
The board voted to enter executive session under Missouri law, Section 610.021(3) and (13), “for the purpose of discussing student matters and personnel and related hiring, firing, disciplining, and/or promotion of employees.” Josh Kincaid moved to enter executive session at 6:58 p.m.; Shawn Henson seconded. Roll call recorded seven yes votes and the motion carried 7-0. The transcript records the statutory citation and the subject matter but does not record details discussed in executive session.
The meeting was adjourned at 10:26 p.m. on a motion by Shawn Henson, seconded by Missy Miller; that motion also carried 7-0.
The actions taken on Jan. 23 were procedural and routine: approvals authorized staff to proceed under existing programs and contracts and certified the district’s ballot for the April election. The executive session invoked Missouri’s closed-meeting statute for confidential student and personnel matters; the transcript does not disclose decisions made in that closed session.
