Hackberry Elementary School District #3 board approves full-time secretary contract after executive-session motion

Hackberry Elementary School District #3’s Governing Board approved a contract for Sythnia Mariscal to serve as a full-time secretary for the 2025–26 school year at a special meeting on Sept. 29, 2025, at Cedar Hills School.

Pam Adams, governing board member, moved to approve the contract; Charla Loomis, governing board member, seconded the motion, which passed 4-0. Earlier in the New Business discussion, Valerie Grimes, governing board member, moved and Tammy Herrera, governing board member, seconded a motion to enter an executive session for personal matters; that motion also passed 4-0. The minutes do not record discussion text from the executive session.

The contract approval was taken as part of New Business at the special meeting called to order at 9:00 a.m. Christina Ramirez, the district’s Superintendent/Principal, is listed as the meeting’s agent. The board’s agenda and subsequent votes were recorded in the meeting minutes; no salary, effective date beyond the 2025–26 school year designation, or other contract terms are specified in the minutes.

The agenda also listed reports from Business Manager Sam Dell and the school board; the minutes do not include the substance of those reports. The board approved the meeting agenda earlier in the session on a 4-0 vote (motion by Pam Adams, second by Charla Loomis).

The meeting was adjourned at 9:25 a.m. on a motion by Valerie Grimes, seconded by Charla Loomis (passed 4-0). The minutes note the next scheduled meeting on Oct. 14, 2025. Leanne Donason, Governing Board President, certified that the meeting notice was posted at the district office on Sept. 25, 2025.

Votes at a glance

• Approve board agenda — motion: Pam Adams; second: Charla Loomis; outcome: approved 4-0 (SEG 015). • Enter executive session for personal matters — motion: Valerie Grimes; second: Tammy Herrera; outcome: approved 4-0 (SEG 025–027). • Approve full-time secretary contract for Sythnia Mariscal (SY 2025–26) — motion: Pam Adams; second: Charla Loomis; outcome: approved 4-0 (SEG 026–027). • Adjourn meeting at 9:25 a.m. — motion: Valerie Grimes; second: Charla Loomis; outcome: approved 4-0 (SEG 029).

What the minutes do and do not show: The published minutes record motions, seconds and vote tallies but do not include verbatim remarks, salary or contract specifics, or any substantive text from the executive session. The board’s public-comment rules are stated in the minutes, but no public commenters or their statements are recorded for this meeting.