Hackberry board approves Auditor General corrective action plan, accepts member resignation

The Hackberry Elementary School District #3 governing board voted unanimously at its Aug. 12 regular meeting in Kingman to submit the district’s corrective action plan to the Arizona Auditor General and to accept the resignation of board member Bryan Wright.

Business Manager Sam Dell told the board that “all 41 action items identified and marked implemented in the corrective action plan report have been completed,” and asked the board to approve submitting the plan. Pam Adams moved to approve submission, and Leanne Donason seconded; the motion passed 4-0. The board also approved a motion to accept the written resignation of Bryan Wright by a 4-0 vote.

Why it matters: completion and submission of the Auditor General corrective action plan is the formal step required after an audit response; the board recorded its approval while continuing routine oversight of personnel and district operations.

Votes at a glance (motions recorded in the meeting minutes): - Approval of the meeting agenda: mover Pam Adams, second Tammy Herrera — Passed 4-0. - Approval of July 8 and July 14, 2025 meeting minutes: mover Tammy Herrera, second Valerie Grimes — Passed 4-0. - Approval to send thank-you letters to donors: mover Tammy Herrera, second Pam Adams — Passed 4-0. - Approval of accounts payable vouchers (2586, 2587, 2588, 2650–2655): mover Pam Adams, second Tammy Herrera — Passed 4-0. - Approval of payroll vouchers (2601–2603): mover Valerie Grimes, second Tammy Herrera — Passed 4-0. - Enter executive session under A.R.S. §38-431.03(A)(3) to discuss personnel: mover Valerie Grimes, second Tammy Herrera — Passed 4-0; board reentered regular session (mover Tammy Herrera, second Valerie Grimes) — Passed 4-0; motion to approve what was discussed in executive session: mover Tammy Herrera, second Valerie Grimes — Passed 4-0. - Approval to submit the Auditor General corrective action plan: mover Pam Adams, second Leanne Donason — Passed 4-0. - Acceptance of Bryan Wright’s resignation: mover Tammy Herrera, second Valerie Grimes — Passed 4-0. - Approval of SFD preventive maintenance reporting for FY23 and FY24 (required for grant eligibility): mover Valerie Grimes, second Tammy Herrera — Passed 4-0. - Approval of full-time paraeducator contract for Timonthy Sprenkle: mover Pam Adams, second Tammy Herrera — Passed 4-0. - Approval of Cheryl Schoolcraft in the Classroom Site Fund distribution plan: mover Valerie Grimes, second Tammy Herrera — Passed 4-0. - Approval of changes to professional staff vacations and holidays (GCD): mover Tammy Herrera, second Pam Adams — Passed 4-0. - Approval of changes to professional/support staff sick leave (GCCA): mover Tammy Herrera, second Pam Adams — Passed 4-0. - Approval of changes to retirement policy for professional/support staff (GCQE): mover Pam Adams, second Valerie Grimes — Passed 4-0. - Approval of changes to personal/emergency/religious leave policy (GCCB): mover Pam Adams, second Tammy Herrera — Passed 4-0. - Approval to obtain Pre-Paid Legal: mover Pam Adams, second Valerie Grimes — Passed 4-0. - Approval of Food Program Permanent Service agreement: mover Pam Adams, second Tammy Herrera — Passed 4-0. - Approval to reduce staff meal prices: mover Pam Adams, second Tammy Herrera — Passed 4-0. - Adjournment at 5:55 p.m.: mover Pam Adams, second Valerie Grimes — Passed 4-0.

Board action and next steps: Several of the approvals (for example, the SFD preventive maintenance reporting) were recorded as necessary to preserve grant eligibility; the board recorded motions and unanimous votes on each item listed above. The minutes show the board is scheduled to meet again on Sept. 9, 2025.