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Board approves police records destruction and authorizes police vehicle replacement; insurance proceeds to offset cost
Summary
The board authorized destruction of specified historical police records under Missouri statute and approved acquiring a replacement police vehicle (insured proceeds estimated at $17,000 will offset initial cost); staff said a formal budget amendment will be presented after delivery.
The St. Clair Board of Aldermen on Jan. 26 voted to approve the destruction of various police records from 1999, 2001, 2010 and 2011 in accordance with Missouri state statute, and also approved adding a replacement vehicle to the police fleet after an officer's vehicle was totaled.
Staff explained the records destruction is a records‑management action required prior to disposal under state law. "This is in accordance with Missouri state statute," the presenter said, recommending approval; a motion to destroy the identified records passed on roll call.
Separately, staff described a patrol vehicle that was totaled in late December; insurance is expected to provide about $17,000 toward a replacement. Staff recommended leasing a replacement truck available from a dealer in Oklahoma and said the city will later present a budget amendment when the vehicle is delivered. "We're going to get about $17,000 back from insurance... the rest of it is a budget impact moving forward," staff said.
Staff also noted a separately budgeted replacement vehicle for the building department was under budget and approved. Board members approved the motions to add the vehicles; staff said the vehicle for police would arrive in March and a budget amendment will be filed around delivery.
What happens next: city staff will execute the fleet procurements, apply insurance proceeds as described, and bring a budget amendment to the board once the replacement vehicle is delivered.
