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Council reviews draft procurement policy, approves purchase-card program rollout
Summary
Council discussed a draft procurement policy to replace cumbersome ordinance language and reviewed a Bank of America purchase-card pilot and manual; staff said the policy will allow more timely updates while council retains oversight for substantive changes.
City staff presented a draft procurement policy intended to modernize purchasing procedures and make approvals more accessible for employees, while keeping major policy changes before council. Finance staff and the procurement coordinator explained the rationale: policies are quicker to update than ordinances and the draft aligns approval thresholds with current price levels.
Council discussed guardrails, transparency and how non-minor policy changes would still come to council. Staff also reviewed a Bank of America purchase-card pilot and manual; the card system will allow adjustable credit limits, online visibility of charges, and department-level documentation and approvals. A phased rollout and training were described; staff said departments will be responsible for documentation and transaction uploads.
