Council votes to reduce Bike Week special-activity permit fee to $100 for 10-day event

The Edgewater City Council voted to waive most of a $1,000 special-activity permit fee and accept a $100 administrative fee for a private-property Bike Week event planned for Feb. 28–March 9, with a separate one‑day Park Avenue event in April.

Applicant James Lynch told the council the multi-day Bike Week coverage is mainly to give organizers flexibility for activities on two weekends; he said the primary April street event is a separate one‑day Park Avenue event. Lynch said the main Bike Week activities will be held on his private property and that he does not expect street closures for the 10‑day permit request.

Council members asked about police and traffic details. The police chief said staffing depends on attendance, but that a Park Avenue closure would need a detail of two officers and described the hourly detail rate. Council and staff said the regular application fee primarily covers administrative processing, and one council member noted the city has previously reduced fees in limited cases.

After discussion the council member moved and a seconded motion to reduce the $1,000 fee to $100 for the requested period. The council approved the motion by roll call.

What the vote covered: the motion reduced only the city application fee to $100 for administrative processing; the applicant remained responsible for any required insurance, indemnity agreements and any police-detail or other operating costs if later determined. The council recorded the motion, second and a roll-call approval.

Context: staff confirmed earlier that the city has occasionally waived or reduced event fees, typically for nonprofit or limited circumstances. The development services director said the proposed fee change reflects an administrative reduction rather than covering police or service costs.