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Edgewater board approves scholarship awards, members debate sponsor tiers and amounts
Summary
The City of Edgewater board approved awarding city-funded scholarships connected to the Princess Ball after a motion carried; members debated sponsor tiers (presenting $5,000, silver $2,500, citizen $100) and flagged inconsistencies in the transcript about the approved total ($8,000 vs. $81,000).
The City of Edgewater board voted to approve awarding scholarships funded through the city’s Princess Ball program after a motion carried during the meeting.
Board members reviewed a sample solicitation letter and recommended sponsor tiers, including a presenting sponsor at $5,000 and suggested middle and lower tiers (examples discussed: $2,500 and $1,000), plus a $100 “citizen” level and an explicit “all donations welcome” line to recognize smaller gifts. A member said the scholarship fund currently stands at about $8,000 and discussed whether to use those funds for the current award cycle or hold some sponsorships for next year.
Why it matters: The scholarships are a local education support program tied to the Princess Ball; changes to sponsorship levels and how seed money is applied will affect the amount available to students and outreach strategy for applicants.
Committee member (speaker 7), who led the letter and sponsorship draft, said, “It would be fabulous to have like an AdventHealth or some of our larger businesses be able to present those kinds of things.” Members discussed outreach (flyers, tech-center signage and barcoding the application form) to increase applicant numbers; the transcript shows eight applicants in the most recent cycle.
A motion to approve the scholarship funding was made and seconded (the motion was made by a committee member and seconded by the Daytona State College representative). Chair (speaker 5) called for the vote; members responded “Aye,” and the chair stated, “Motion carries.” The transcript contains inconsistent figures: earlier discussion references bringing the scholarship fund “up to $8,000,” while the motion and subsequent remarks reference “$81,000.” Staff were asked to finalize sponsorships and the solicitation letter and to confirm the final approved amount in the official minutes and bookkeeping records.
The board directed staff to finalize the sponsorship outreach and materials, and members agreed to continue recruitment of corporate sponsors and citizen donors. Next steps: finalize the solicitation letter, complete sponsorship confirmations and report the final, audited scholarship total in the official meeting minutes and budget documents.
