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Board reviews draft meeting procedures and discusses legal review
Summary
At the July 2020 meeting the board reviewed a newly drafted procedures document, questioned whether it followed prior practices and discussed referring the draft to legal counsel for review and possible revision before adopting it.
Under agenda item 7c the Chair presented a newly drafted set of meeting procedures for the board's review and said the "new team has drafted some exclusive procedure" for members to read. A board member said they had reviewed past meeting procedures "dating back to January or February" and asked whether the new draft simply followed that prior practice or represented substantive change.
Members debated briefly whether to defer action on the draft. One board member described it as "a legal matter," and the Chair suggested involving the legal team (referred to in the transcript as "Mr. James") to review the document. The board did not adopt the draft at this meeting; speakers suggested revisiting the document at a later date after counsel reviews it.
The Chair also asked whether different procedures were needed for participants calling into the meeting. The transcript records discussion of access for remote participants and the possibility of revising procedures to account for callers, but it does not record a formal directive or adoption of the draft.
During closing remarks the Chair acknowledged an individual identified as Ali Rio for service to the town and said an appreciation certificate would be presented.
