Board of Awards approves routine contract renewals and amendments for city departments

The Board of Awards on June 17 approved a slate of contract renewals and a handful of amendments for city departments, voting unanimously on each item.

Chip Volk, the purchasing agent, opened the meeting and presented routine annual renewals for maintenance and service contracts. He said the adviser contract for the Lake Kenosha Commission (Health and Human Services) would be extended at the current billing rate of “$45 an hour,” and the board approved the one‑year renewal. The board also renewed preventive maintenance contracts for generators (A and J Generator), HVAC systems (Clearwater Industries, previously $19,200 annually), emergency HVAC and welding services (McKinney/McKinley Mechanical in the record), radio repair services (Northeastern Communications / Norcom CT), and valve maintenance and repairs (vendor listed in the record as Harper Haines/Hanes). In each case the prior awardholder indicated it would hold rates for another year and the board approved the renewals.

The board addressed a request from a local welding contractor to increase its labor rate. The record shows the vendor owner as Jim Beckman of Jim's Welding and a requested increase from $54 to $64 an hour; the board approved renewing the welding-services contract and allowing the rate change.

The board approved a purchase amendment to a June 3 sole‑source award of a Roush C90 HD CCTV sewer inspection system from Sanitary Sewer Equipment. Chip Volk reported the original award ($59,730.75) did not include an electric lift and a rearview camera; Sanitary Sewer Equipment quoted $5,604 for the lift and $2,240 for the camera, and the board approved the amendment to add those items.

For a water‑treatment plant project the board approved a $29,000 change order to TRC Engineers’ on‑call engineering services (increasing the authorized amount from $98,500 to allow extra administration and a contingency if oil contamination is discovered). The meeting also added a late agenda item at the request of Public Utilities: a change order to increase a previously issued purchase order for Westlake treatment plant roof design services by $6,000 to cover final site visits, punch‑list work and contract closeout; that amendment was approved unanimously.

All motions reported at the meeting were approved by voice vote with no recorded dissents in the transcript.

Votes at a glance - Item 1 — Extend adviser contract (Edward Sergi) at $45/hr: approved (unanimous). - Item 2 — Preventive generator maintenance (A and J Generator): approved (unanimous). - Item 3 — HVAC preventive maintenance (Clearwater Industries): approved (unanimous). - Item 4 — Emergency HVAC and welding services (McKinney/McKinley Mechanical): approved (unanimous). - Item 5 — Welding services renewal and labor rate increase (vendor record names: Jim's Welding / owner referenced as Jim Beckman; requested increase $54→$64/hr): approved (unanimous). - Item 6 — Radio repair services (Northeastern Communications / Norcom CT): approved (unanimous). - Item 7 — Amendment to CCTV sewer system purchase (add electric lift $5,604 and rearview camera $2,240): approved. - Item 8 — On‑call electrical contractor (Acorn Electric): approved (unanimous). - Item 9 — Valve maintenance and repairs (vendor in record: Harper Haines/Hanes): approved (unanimous). - Item 10 — TRC Engineers change order (additional $29,000): approved (unanimous). - Item 11 — Core & Main manhole frames and covers — six‑month renewal: approved (unanimous). - Added item — HP Fishman Westlake roof design change order (additional $6,000): approved (unanimous).

The board adjourned after the final approvals. The meeting transcript shows routine procurement oversight and administrative approvals; no recorded public comment, contested motions, or roll‑call vote tallies appear in the record.