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Committee approves 2026 meeting schedule and plans audit‑services RFP review
Summary
The finance committee set a six‑meeting, every‑other‑month cadence beginning in January and agreed to place an external auditor RFP and an auditor‑assessment tool on the January agenda to guide decisions about auditing services.
The Russell Library Finance Committee approved a proposed meeting calendar for 2026, settling on a roughly every‑other‑month cadence (targeting fourth Thursdays where practical) and instructing staff to publish the schedule and include it in the minutes.
Committee members discussed calendar timing to align with the city budget cycle and to ensure there is time to sign an engagement letter with the auditing firm well ahead of the summer audit season. The chair asked staff to prepare the cadence so the committee can meet deadlines for rent notifications and budgeting.
Members also reviewed an "External Auditor Assessment Tool" from the meeting packet and discussed the possibility of issuing a request for proposals (RFP) to evaluate the current auditor and obtain competitive bids. The chair described the assessment tool as "a very valuable tool," and staff said a draft RFP is being prepared internally; the committee agreed to place RFP review on the January agenda.
No change in auditor engagement was decided at this meeting; the committee sought more review and planned to address the RFP and auditor selection process at its next meeting.
