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Select Board approves BambooHR contract to centralize town HR records
Summary
The board approved a contract to adopt BambooHR to centralize employee records, time tracking and benefits administration at a base cost of $250 per month plus $4 per time-tracking user; board members asked questions about access controls and HIPAA compliance.
The West Stockbridge Select Board voted on July 6 to sign a contract with BambooHR to centralize employee files, time tracking and benefits administration.
Select board member (S6) outlined the proposal, saying the platform would provide employee records storage, hiring and offboarding workflows, signature capture for manuals and an optional payroll integration. S6 said the base price would be $250 per month for up to 25 employees, plus $4 per person for time-tracking users, and noted the town currently tracks such information in a pilot system.
Concerns raised and responses: A board member (S4) asked whether confidential information would be included and how access would be restricted: "To what extent do you segregate it so that not everybody has access to the confidential [information]?" S6 replied that access is role-based and the platform is "fully HIPAA compliant," adding that security could be made granular so only appropriate parties view sensitive data.
Motion and vote: The board moved to sign the contract with BambooHR and voted to approve the contract in the same meeting.
Why it matters: Centralizing HR functions is intended to reduce paper files, improve recordkeeping across departments, and provide a single system for vacation requests, benefits administration and personnel records. The contract includes implementation and training steps the board must manage in the months ahead.
Implementation note: The board discussed leaving payroll with the town's current processor while exporting data from BambooHR for payroll processing; full payroll integration would be an add-on at additional cost.
