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Commission considers purchasing sustainability dashboard; staff to return with vendor clarifications
Summary
Staff recommended contracting with a vendor (Kim Hunter) to host a sustainability dashboard for Brentwood at an estimated $14,500 first-year cost and $9,500 annually thereafter. Commissioners asked for details about update frequency, branding, and ongoing maintenance before deciding.
Staff presented a vendor proposal to create a city-branded sustainability dashboard and recommended moving forward pending answers to operational questions. The vendor was identified by staff as Kim Hunter (company) and the costs presented were $14,500 for the first year and $9,500 each additional year.
Why it matters: A dashboard would centralize sustainability goals, metrics and public-facing progress indicators, helping the city track progress and make data available to residents. Commissioners expressed interest in archival data, update frequency and how the dashboard would integrate with the city site and IT budget.
Details: Presenter (S3) said the vendor would host a branded sustainability page with a progress bar and suggested the dashboard could draw on existing plan metrics and utility/energy data. Commissioners asked practical questions about how often the vendor will make updates, whether updates are included in the annual fee, and who on staff would be the liaison. Presenter said staff (Presenter S3 and Staff member S2) would serve as the point of contact and that staff would return with answers and cost comparisons.
Next steps: The commission requested staff obtain written clarifications from the vendor on update limits, change requests and any incremental costs, then present recommended procurement language and a funding plan at the next meeting.
