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Windham committee approves four closeout work items, defers payment on one invoice
Summary
The Ad-Hoc Windham High School Renovate-as-New Committee voted June 15 to approve four contractor quotes for final closeout work — HVAC additions, restroom thresholds/frames, a band-room expansion joint and replacement expansion tanks — and approved the invoice packet while postponing a $4,000 All Electric charge pending clarification.
The Ad-Hoc Windham High School Renovate-as-New Committee voted on June 15 to proceed with four pieces of contract work needed to finish the renovation closeout and approved most outstanding invoices while deferring one questioned charge.
Committee chair M. Callahan opened the meeting at 6:34 p.m. and the panel moved quickly through project updates from consultants and the construction manager before taking the votes. Friar Architecture’s R. Roach said Friar is coordinating with Downes Construction and Colliers Project Leaders to close out remaining items and will participate in a Thursday call to schedule a cooling-tower shutdown and associated work.
On new business the committee approved a Tucker Mechanical quote of $43,396 to provide additional cooling to VRF Room 2009 and the MDF Room. The motion to accept the quote was moved by R. Swart and seconded by K. Folan and passed with five votes in favor and one abstention (M. Callahan).
The committee also approved a Dugmore & Duncan quote of $11,948 to replace stained thresholds and rusted door frames at four bathroom locations; that motion, moved by M. Gallucci and seconded by K. Folan, passed 5–0 with one abstention. Separately, the committee accepted a $9,465 proposal from Interior Construction to install a horizontal expansion joint within the Band Room walls after Friar agreed the pricing was acceptable despite uncertainty about the cracking’s root cause; K. Folan moved and M. Gallucci seconded the motion.
Finally, the committee approved a $18,467 Tucker Mechanical quote to replace two expansion tanks. M. Callahan noted that if the tanks are later found to be improperly functioning due to installation issues, the district may pursue a claim; the motion, moved by R. Swart and seconded by K. Folan, passed 5–0 with one abstention.
During the financial review, Colliers’ J. Koplas presented three invoices: All Electric for $4,000 tied to work on the REC meter for the district’s PV system, Evapco for $170,000, and Colliers Project Leaders for $3,082.59. Committee members questioned the All Electric charge because the purchase order was issued over a year ago and the invoice was submitted late; Colliers will follow up with All Electric and look into past emails. The committee approved the invoice packet excluding the All Electric invoice on a motion by R. Swart and seconded by K. Folan (5–0, 1 abstention).
A. Harris, director of secondary education, thanked the committee and staff for their work; she and the committee noted that remaining items will be completed after the school year. R. Roach confirmed the virtual coordination meeting on the cooling-tower work is scheduled for Thursday at 1:00 p.m. The committee adjourned at 7:03 p.m.
The votes recorded in the meeting minutes show recurring abstentions by M. Callahan on the listed contractor approvals and the invoice-packet vote; where roll-call detail was not provided, the minutes list overall tallies and named abstainers.
