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Newberg council approves Microsoft licensing renewal, ADA accommodation policy and surplus-property declaration
Summary
Council approved three resolutions on July 6: Microsoft licensing renewal (Resolution 2026-4038), ADA accommodation policy (Resolution 2026-4029), and surplus declaration of two parcels near Sportsman's Airpark (Resolution 2026-4036); all passed unanimously on voice votes.
The Newberg City Council approved three formal actions during its July 6 meeting.
Microsoft licensing renewal (Resolution 2026-4038): Interim IT Manager Dave Brooks described a state-approved three-year Microsoft contract that pushed the annual cost just above the city manager's $100,000 purchase authority. Brooks said government-tier licensing supports audits and criminal-justice coverage and that cloud hosting provides stronger redundancy. Councilor (mover) introduced and seconded the resolution; the council approved the renewal by unanimous voice vote. The council recorded the resolution number 2026-4038 for procurement authority.
ADA accommodation policy (Resolution 2026-4029): City Recorder Rachel Thomas presented a policy and online form to clarify how members of the public request accommodations for meetings and city services. The policy establishes an internal decision process (recorder decision with appeal to council) and outlines web-based, ADA-compliant forms and in-person staff assistance. Council discussed live captioning, sign-language interpreters, and potential budget impacts for on-demand translation equipment. Council voted unanimously to adopt Resolution 2026-4029.
Surplus property declaration near Sportsman's Airpark (Resolution 2026-4036): Staff presented a resolution to declare two small parcels south of Sportsman's Airpark surplus to enable a future sewer-line access agreement. Councilor Robin McBride moved the resolution; council approved it unanimously.
All three votes were taken by voice and recorded as unanimous by the presiding officer. Where the council discussed possible future costs (for example, cloud licensing and potential accessibility equipment), staff identified budget implications for future work and promised follow-up with more detailed procurement or budget information.
Formal action details: resolution numbers and agenda identifiers were read into the record at the meeting; outcomes are in the minutes and will be reflected in the city's resolution logs.
