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Bedminster approves payroll contract, three-year AI finance pilot and dog-park award
Summary
At its Feb. 17 meeting the Bedminster Township Committee approved a payroll-services contract not to exceed $13,058, authorized a three‑year $38,864 AI pilot for finance operations, and awarded the Burke/Burnt Mills dog-park construction contract to a responsible bidder for up to $180,325; votes were unanimous.
The Bedminster Township Committee approved several financial and procurement resolutions on Feb. 17, including a payroll-services contract, a three‑year proprietary agreement for an AI finance pilot, and the award of a dog‑park construction contract.
Miss Ray presented Resolution 20‑26‑045 to authorize payroll services with Prime Point LLC for an amount not to exceed $13,058. She told the committee the township had used its prior payroll vendor for 11 years but needed a provider that addressed current cybersecurity concerns; the committee approved the payroll resolution by roll call (ayes).
The committee next considered Resolution 20‑26‑049, authorizing Bedminster to participate in a three‑year pilot with a California start-up, Edwin, which would provide finance‑department software that uses AI to assist with bank reconciliations and short- and mid‑term investment analysis. Mayor Jacobs and other committee members described the contract as a three‑year proprietary agreement with a total cost of $38,864 and said the contract could be cancelled if it proved unsatisfactory. The CFO (Derek Macchia, named during the discussion) was identified as retaining final authority over bank-deposit and investment decisions; the committee approved the resolution by roll call (ayes).
On the Burke/Burnt Mills dog-park project, staff reported they received six bids during the rebid. Per the township engineer’s review and a Boswell letter cited in the resolution, the apparent low bidder was found “not responsible” because it failed to demonstrate required prior project experience, lacked required equipment listings, and omitted some required contractor certifications; staff recommended rejecting that low bid. The committee approved awarding the contract to the next lowest responsible bidder, recorded in the resolution as Pelcon Inc., for an amount not to exceed $180,325. The award passed on a roll-call vote with all ayes.
Committee members emphasized oversight steps: attorney review of contracts, engineer confirmation of bidder responsibility, and that the award is contingent on standard contract review and certification. The mayor noted the AI pilot is a pilot for the finance department and that the CFO would have final decision authority over actual placement of funds.
Votes on the payroll contract (Prime Point LLC, not to exceed $13,058), the Edwin AI pilot ($38,864 three‑year proprietary agreement), and the dog‑park award (Pelcon Inc., not to exceed $180,325) were all recorded as aye by the members present.
The meeting record contains inconsistent spellings of some vendor names in the spoken record; staff should confirm official bidder names and contract documents prior to execution.
