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Harrison County approves application for HAVA security grant to buy e‑poll books; staff warns of 15% local match
Summary
The commission approved a resolution to apply for a 2026 Help America Vote Act security grant to purchase e‑poll book tablets, and staff said the grant carries a 15% local match estimated at about $36,000–$37,000 in county funds if the grant is awarded.
The Harrison County Commission voted June 17 to apply for a 2026 HAVA security grant that would fund e‑poll book tablets for the county clerk's use in elections. Staff representatives told the commission the grant requires a local match and estimated that the county’s share would be roughly 15 percent, or about $36,000–$37,000.
Staff discussed possible payment approaches and procurement timing. One staff member said they had "floated the idea about payment plan" and that vendors were offering incentives for earlier delivery; staff cautioned that buying equipment before the grant is reimbursed could complicate timing. The commission approved the resolution to apply and directed the county clerk and procurement staff to clarify payment‑plan options and contingencies if the grant is awarded.
What the decision means: The county will pursue grant funding to modernize polling equipment; however, if awarded, the county should expect to provide a 15% match and will need to finalize procurement and payment timing consistent with grant rules.
Provenance: Discussion and approval are recorded under agenda item 22 in the meeting transcript; staff estimated the 15% match and an approximate county cost of $36,000–$37,000.
