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Finance presenter says timing, not fundamentals, explain $1.8M year-over-year gap; lunch participation hits 75%
Summary
At the May 26 finance facility meeting, presenter Brad Willard said the district is about $1.8 million behind year‑to‑date compared with last year but attributed the gap to the timing of two state payments; he also reported lunch participation reached 75% and auditors have begun preliminary work.
Brad Willard, who presented the April financial review at the finance facility meeting on May 26, told trustees the district is roughly $1,800,000 worse off year‑to‑date than at the same point last year but said the difference is attributable to the timing of state payments rather than an ongoing shortfall. “Wewere about $1,800,000 worse off this year than we were last year,” Willard said, adding, “Dont be afraid of that.”
Willard said two state line items—state homestead revenue and a manufacturer depreciation payment—were received in April last year but for this fiscal year were posted in early May or are expected in May or early June. He said the homestead payment had already been received in early May and that the manufacturer depreciation payment was expected shortly, and that including those receipts would bring revenues comparable to the prior year.
On the sales‑tax front, Willard said April sales‑tax revenue did not appear on the April dashboard because those receipts posted in early May; he said monthly posting is on track as the district rounds out the fiscal year. On expenditures, he reported the district has used about 78% of expected expenditures to date and described that pacing as appropriate for the season.
Willard also reviewed special revenue and student‑activity funds, saying federal reimbursement schedules cause timing differences and noting a roughly $700,000 variance in one special fund that he described as normal for this time of year. He reported student activity and rental accounts are generally in line with expectations.
On nutrition programs, Willard said breakfast participation has held steady and that lunch participation has reached 75% this month, a level the district is using to plan for continuing eligibility in the Community Eligibility Provision (CEP) next year. “We have achieved 75% for lunch,” he said in presenting the food service slide.
Willard told the board auditors had begun preliminary work, that an engagement letter had been received and would be returned, and that the district would provide the board communication letter from auditors soon. He closed by inviting questions and said staff will present an updated dashboard and year‑end forecast as state receipts are reconciled.
The presentation ran without formal board action beyond discussion; trustees did not take a recorded vote on the financial report during the meeting.
