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Presenter outlines phone-system security concerns; board takes no action
Summary
Alfalfa County reviewed two vendor quotes for a phone-system upgrade and discussed separating phone and data lines for election security; the board decided to take no action on the purchase pending clearer costs and timing.
County officials reviewed vendor proposals for a new phone system and discussed security and cost implications before choosing to take no action.
The Clerk presented two Nextiva options: a turnkey installation priced at $13,040 and an installation-only option priced at $4,006.45. Recurring monthly charges were estimated in the discussion at roughly $100–$130. The Clerk emphasized that some figures were estimates and that more detail would be needed to finalize procurement.
A Presenter explained the technical rationale for a dedicated phone system, saying the proposal would separate phone lines from data lines to reduce potential security risks. The Presenter described installing a switchboard in the front office and running individual lines to phones as one approach; alternatively, existing jacks could be used but would not address the described security concern.
Participants noted the State Election Board has previously recommended separating phones and data lines. The Clerk said the county’s current phone bill was in the range of about $600–$610 and that the new system would affect ongoing monthly costs. After discussion about timing (work could not start until after an upcoming election) and unclear scope for cleanup work, the Chair and Clerk recorded a motion to 'take no action' on the purchase at this meeting, leaving the matter for future clarification.
