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Carroll County commissioners approve multiple procurement contracts and $2.5M spending authority to cover extra waste transfers
Summary
At its June 4 meeting the Board of Commissioners unanimously approved a suite of procurement contracts — including a PFAS groundwater investigation, IT service management platform, pipe‑lining work and background checks — and granted $2.5 million in spending authority to cover higher-than-expected waste transfer costs for FY26.
Carroll County's Board of Commissioners voted unanimously June 4 to approve several procurement contracts and to grant $2.5 million in additional spending authority to cover municipal waste transfers above the FY26 budget.
The largest single budget action was the spending authority request for the county's solid-waste enterprise fund. Solid Waste staff told the board that the county budgeted for 140,000 tons of waste through the gate in FY26 but is now projecting about 180,000 tons through June 30, requiring the transfer of an additional roughly 40,000 tons. The county estimates the extra transfer costs at about $2.5 million but said higher tip fees per ton will generate sufficient revenue to offset the transfer expense. "We conservatively are projecting to receive approximately 180,000 tons of waste through the gate," Solid Waste staff said, and asked for the additional spending authority so year-end financials align with expenditures. Commissioners asked whether tonnage increases stemmed from post‑COVID changes and packaging trends; staff cited both and said they have been tracking year-to-year increases since FY22.
On procurement actions the board approved, by unanimous voice vote, the following items:
- Approval to purchase PFAS Phase 2 groundwater remedial investigation from Tetra Tech Inc. for $244,550. County technical staff said the contract will complete on-site investigation at the Public Safety Training Center and produce a final report. (Motion moved by Commissioner Gordon; seconded; motion carried unanimously.)
- Approval to purchase a TeamDynamix IT service management (ITSM) system from SoftwareHouse International (SHI) for $95,504.64 (FY27 budget). IT staff described the platform as a more robust replacement for the county's current ticketing system, adding analytics, asset tracking and a self-service portal. (Motion moved by Commissioner Gordon; seconded; carried unanimously.)
- Approval to contract with ProShot Concrete Inc. to thermoform-line a 24" by 322' storm pipe for $99,320. Roads staff said the lining is a less-invasive option for aging corrugated metal pipe and was selected to avoid extensive yard disturbance for a homeowner at the outfall location. (Motion moved by Commissioner Gordon; seconded; carried unanimously.)
- Approval to contract with the Johns Hopkins School of Medicine, Department of Emergency Medicine, as the county's EMS medical director with FY27 funding not to exceed $213,000. County Fire/EMS staff said the contract increases Dr. Stephanie Kemp's hours to 20 per week to support expanded clinical activities (including a whole-blood program, ultrasound and training for rapid sequence intubation) and provides access to backup physician oversight. (Motion moved by Commissioner Gordon; seconded; carried unanimously.)
- Award of a one-year contract (with renewal options) to Versant Media LLC for volunteer services background checks, not to exceed $88,000 ($43,000 for Fire/EMS; $45,000 for Recreation & Parks). Staff said the county received 15 proposals and an evaluation committee recommended Versant; Rec staff noted that true volunteers use the online NCSI check while independent contractors who are paid still require fingerprint-based checks. (Motion moved by Commissioner Gordon; seconded; carried unanimously.)
Board members did not record individual roll-call votes; each motion was approved by voice vote. The board's approval package includes project descriptions and budget notes presented during the meeting. The county staff repeatedly told commissioners that the FY27 budget reflects adjustments intended to better align ongoing costs with actual volumes and service needs.
What happens next: the approved contracts will be executed per procurement procedures and the additional $2.5 million spending authority will be applied to the solid-waste enterprise fund to cover transfer costs through the end of FY26. Staff said they will continue monitoring tonnage and will report back as needed during FY27 budget processes.
