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Authority reviews hauling contract; staff says Port Trucking bid was lowest
Summary
The Claremore authority considered an agenda item to award a one‑year hauling contract listed as Mick Wert Trucking LLC starting 07/07/2026. Staff reported three bids after a rebid and recommended the lowest overall-priced bidder (referred to as Port Trucking); the motion on the item carried.
The Claremore governing body reviewed an agenda item to award a one‑year hauling contract listed on the agenda as Mick Wert Trucking LLC, beginning July 7, 2026. City staff told the board that the item was rebid after an initial solicitation produced no offers and that three bids were received on June 15.
Staff reported that Port Trucking offered the best overall prices and recommended awarding a 12‑month contract to that bidder, noting the hourly prices would likely be used most often. A council member asked why the hourly rates were prioritized over per‑ton or loaded‑mile pricing; staff and another council member explained that local hauling often leaves trucks idle between loads, making hourly pricing the more practical basis for most work, while per‑ton pricing is used for continuous-haul projects such as asphalt paving.
A motion to take action on the hauling contract item was made and seconded and the body approved the motion by roll‑call vote. The staff presentation and the council’s questions focused on bid structure and operational implications rather than changes to contract duration or start date as printed on the agenda.
Next steps: staff will finalize the contract paperwork consistent with the council’s approval and the bid terms. The agenda packet lists the item as starting 07/07/2026 for 12 months; which company will execute the contract will be reflected in the executed agreement and procurement file.
