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Committee to pursue RFP for AI traffic-signal software; staff to engage traffic engineer on hourly retainer
Summary
The committee discussed AI traffic-signal software (estimated $75,000 hardware/software, ~$100,000 installed) and agreed to issue an RFP to solicit proposals; staff also circulated a proposed $10,000 retainer hourly agreement with traffic engineer Jennifer Beal and the committee agreed to proceed at staff procurement level.
The Isle of Palms Public Safety Committee discussed moving forward with artificial-intelligence traffic-signal software and pursuing competing proposals at its Feb. 3 meeting. Douglas told the committee the initial vendor conversations put the cost of the software and hardware near $75,000, with permitting and installation potentially bringing the total closer to $100,000.
"We think that the cost of that improvement would be in the vicinity of $75,000 for the software and hardware," Douglas said, adding additional engineering, DOT encroachment permitting and installation costs would be extra. He recommended issuing an RFP so the city could compare multiple vendors and separate equipment procurement from installation work.
Committee members supported issuing an RFP or RFQ to solicit competing proposals. They also discussed a short-term sequencing question: whether to program a protected-turn signal at the problematic intersection before or after any AI deployment. Staff said a protected-left or protected-right programming change could be a quick improvement and recommended consulting Jennifer Beal on sequencing.
Separately, staff presented a proposed hourly consulting arrangement with traffic engineer Jennifer Beal, describing an authorization block approach (example: a $10,000 authorization that is billed on an hourly basis as work is performed). Douglas said the proposed arrangement is within the traffic-engineering funds already budgeted and asked whether the committee was agreeable to staff engaging Beal on hourly terms. Committee members indicated agreement; staff said it would circulate hourly-rate details for confirmation.
Next steps: staff will issue an RFP/RFQ to solicit traffic-signal vendors, obtain the proposed hourly-rate detail from Jennifer Beal and report back to the committee.
