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Board approves procurement‑card program intended to capture vendor rebates
Summary
The board approved a resolution to adopt bank‑issued procurement cards that function like credit cards but offer rebates to the district; staff said rebates would be posted to a multi‑district or flex fund and authorization procedures remain the same.
The board voted to adopt a procurement‑card (P‑card) program after staff outlined how bank‑issued cards work and the anticipated financial benefits.
A district staff member told the board the P‑cards operate much like credit cards but the program offers transaction rebates that return to the school. As an example, the presenter cited another district that reported roughly $81,000 in rebates from P‑card use. The speaker said the district would move away from the local credit union’s card offering to take advantage of the rebate program.
Board members asked how rebate funds are recorded. The staff member said rebates would go into either the multi‑district account or a flex fund and cannot be recorded as general‑fund revenue. He also said card issuance and authorization would follow existing board policy — cards are checked out and purchases must be authorized with a purchase order.
The board moved, seconded and approved the P‑card resolution by voice vote.
The motion does not change existing purchase‑authorization processes, the presenter said; it only changes the payment vehicle in order to capture rebates for the district.
