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District rebids security contract; administration pitches flat monthly rate and higher insurance to prevent surprise charges
Summary
After rebidding security services, the administration recommended a flat monthly contract (~$13,000/month; ~$158,885 annually for 30 buildings) with increased insurance and limits on unilateral price changes; board members discussed coverage trade-offs and costs but did not take a formal vote.
Casey presented the results of a completed RFP for security services and described proposed contract terms intended to strengthen protections and stabilize costs.
“We're looking at a $158,884.92 annual service cost for 30 buildings,” Casey said, describing the contract as a flat monthly rate of about $13,000 and noting that nightly inspections and 24-hour responses are included. He also said the new contract raises insurance requirements from a prior aggregate of $2,000 to $2,000,000 and names the district on a $5,000,000 umbrella policy.
Casey explained that the revised contract removes the district's prior exposure to short-notice increases and imposes a negotiation window (negotiations to start in January and finish by the end of March). He said the district's minimum compensation for incidents rises (from $500 to $2,500 or $2,000 for insurance premium compensation in prior years), and the overall cost increase could total roughly 20–25 percent compared with earlier fiscal years.
A board member asked which portion of the cost is inspections; Casey said nightly inspections and 24-hour services make up the majority of the expense. Another board member asked what would happen if the district cut security services entirely. Casey said the district would lose nightly protection and responses to alarm events and would instead rely on hourly or salaried staff to respond.
The Board did not take a formal vote in the transcript. Administration characterized the restructured contract as providing greater long-term protection and predictable budgeting in exchange for higher ongoing costs.
The administration will present the formal contract and final cost figures for approval at a subsequent meeting.
