Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the School Finance topic
No spam. Unsubscribe anytime.
Hackberry board approves FY26 budget revision and seeks AFR correction after $78,000 variance
Summary
The board approved a revised FY26 expenditure budget and voted to request a revision to the FY24 Annual Financial Report after staff identified a $78,000 variance traced to prior-year revenue misposting; the Auditor General corrective action plan with 41 findings has been completed and uploaded.
Hackberry Elementary School District #3’s Governing Board on Sept. 9 approved a revision to the FY26 expenditure budget and voted to request a revision to the FY24 Annual Financial Report after staff identified accounting discrepancies between fiscal years.
Business Manager Sam Dell told the board the County Office identified a $78,000 variance between fund balances and cash balances that staff traced to revenue mispostings by the prior administration; manual corrections were made and the financial report was updated. Dell also said the FY24 financial audit is ongoing, supporting documentation is being provided and the corrective action plan addressing 41 Auditor General findings has been completed and uploaded to the Auditor General’s Office, which had not yet responded.
The budget presentation showed cash on hand rose about 2% year‑over‑year and that 31% of the budget remained unencumbered as of July. The report listed current budget capacity at $245,000 and noted $100,000 would be needed for classified staff wages; the minutes record an available balance of “- $145,000” in the report. Board members did not resolve that arithmetic in the minutes; staff prepared corrective journal entries for the AFR revision request.
Administrators explained the FY26 revision was needed because the adopted budget used provisions in place before the close of the Arizona legislative session. Revisions included an updated tax rate, alignment of auditing services with a board‑approved contract, updated federal grant allocations and added capital budget capacity. On a motion by Valerie Grimes, seconded by Pam Adams, the board approved the FY26 expenditure budget revision (Passed 3‑0). The board also approved a motion to request the AFR revision (Passed 3‑0).
The board was briefed that some supporting items—such as 2023 conflict‑of‑interest forms—remain outstanding and that Mohave County Educational Services Center and CWDL audit service assisted in confirming the needed corrective entries. No further action was recorded while the Auditor General’s Office reviews the submitted materials.
Board members asked that staff continue to track outstanding audit items and report updates to the board as responses are received from the Auditor General’s Office.
