Hannibal City council approves $2,394.89 change order to visitor’s guide printing contract

Trisha Sheltri, director of tourism, told the Hannibal City Council that paper costs rose since the 2024 bid awarded the visitor’s guide contract to Solo Printing Company and asked the council to approve a change order adding $2,394.89 to the existing contract.

Sheltri said the increase brings the total contract amount to $35,001.57 and that the cost difference will be paid from bed-tax funds. “There’s no other paper available, so the paper that we’re using currently is a $2,394.89 increase over last year,” Sheltri said, noting the 2024 bid covered a three-year contract and the vendor is Solo Printing Company of Miami.

Sheltri also told the council that proofs were returned during the holiday and the guides are in the print queue; she said the city expects delivery by the end of the month. She added that using Solo Printing Company saved the city about $10,000 on the original bid and that a similar change order may be necessary next year if paper costs continue to trend upward.

The council approved Resolution 2583-26, which authorizes the mayor to execute the change order. The chair put the question to the council; members recorded an affirmative voice or roll-call vote and the chair declared the resolution adopted.

The action does not change the underlying contract terms other than the increased total; Sheltri said other contract elements — including print specifications and the three-year arrangement — remain unchanged.

The city’s next step is ministerial: execution of the change order and placement of the print job. Sheltri requested the mayor’s signature on the change-order documents so the vendor can proceed.