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Midway council and planning commission hold joint workshop, urge in-person site visits and limit deliberative email exchanges
Summary
In a May 26 joint workshop, Midway City Council and Planning Commission members and staff discussed ways to strengthen collaboration and public engagement, recommending members avoid conducting deliberations over email and emphasizing site visits, the General Plan, and staff tools for communications and asset management.
Midway City Council and the Midway City Planning Commission met in a joint workshop on May 26, 2026, at the Midway Community Center to discuss collaboration, public engagement, and internal procedures. Mayor Craig Simons opened the meeting at 6:00 p.m. and the workshop ran until adjournment at 8:32 p.m.
Participants began with an introduction exercise in which each attendee described what motivated them to serve, a strength they bring to the role, and one hope for Midway’s future. After a dinner break, table groups addressed three core prompts: communication practices that build trust between the Council and the Planning Commission, how to collaborate effectively while maintaining distinct roles, and which of the city’s CARES values matter most in public service.
Table discussions surfaced several practical recommendations. Participants recommended that Council members and Planning Commission members avoid conducting deliberations through email, asserting that in-person or properly noticed meetings better preserve transparency and public access. Groups also urged regular site visits to properties proposed for development, and voiced support for clear, staged opportunities for public input tied to the Midway General Plan.
Mayor Craig Simons delivered closing remarks that repeated the workshop’s themes: come prepared, engage constructively, and respect the separate but connected responsibilities of the elected body and the commission. City staff outlined existing communication resources and tools, including the role of the public information officer, social media practices, and two software platforms mentioned in the minutes—Brightly and Asset Essentials—for managing city assets and work orders.
The minutes record no formal votes or motions at the workshop. The meeting’s format was educational and collaborative rather than decision-making: the group identified behavioral recommendations and resources for staff to follow up on. The workshop record lists the elected officials, planning commissioners, and staff in attendance and notes the meeting notice locations and that a supplemental agenda was included in the meeting packet.
The workshop adjourned at 8:32 p.m., with participants directed to carry the discussion topics—communication practices, site visits, public-engagement staging, and staff tools—back to their respective bodies for any formal action at future meetings.
