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Commissioners approve $320,000 budget transfer to implement Workday Adaptive Planning
Summary
The Board approved BA 2025-000254 to move $320,000 from an existing public safety technology CIP to pay for Workday Adaptive Planning implementation—$70,000 for scope expansion, $200,000 for contractor staffing and $50,000 contingency—targeting a June 30 go‑live.
Calvert County commissioners on Jan. 28 voted to approve a $320,000 budget amendment to fund the next phase of the county’s Workday enterprise resource planning rollout.
At a public hearing, Steven Perera, director of Technology Services, told the board the amendment (BA 2025-000254) would move $320,000 from the Public Safety Technology Systems project (CIP0000170) into the Workday Adaptive Planning Implementation project (CIP0000434). Perera said the total breaks down to roughly $70,000 for expanded scope, $200,000 for contracted staffing and $50,000 as a contingency to cover unforeseen costs.
"This hearing is held per the Commissioner's adopted guidelines," Perera said while summarizing the request and its rationale, explaining that the adaptive planning module will replace Excel-based budget development and streamline finance and HR workflows. Bruce Miller, finance director, confirmed the $200,000 staffing line is intended to fund anticipated contractor hours and said the amount is sufficient for the planned implementation period.
Commissioners asked about schedule and future needs; Miller said the target go‑live date is June 30 and that additional ancillary support and post‑implementation training would follow. Perera said the county had delayed some public‑safety system rollouts to prioritize interoperability and noted that this adaptive component was always planned as a later Workday phase.
A commissioner moved to close the record and adopt the resolution and budget amendment, the motion was seconded and approved by voice vote; the chair announced, "Motion carries."
The amendment draws on funds already allocated in the CIP and does not appropriate new bond funding, according to staff. The move aims to reduce reliance on spreadsheets for next year’s budget process and provide new financial planning tools for scenario analysis and forecasting.
The county will report on implementation progress as the project moves toward the stated June 30 target.
