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Board approves contracts, easements, vehicle purchases and several utility actions including sale of renewable energy credits
Summary
The Auburn Board of Public Works and Safety voted to approve multiple contracts and easements — including a $171,371.39 purchase for underground materials, a $118,237.65 final change order for the 8th Street parking lot, a $65,970.77 reimbursement MOU for Fieldstone development — and approved the sale of 4,471 renewable energy credits and utility-service items.
The Auburn City Board of Public Works and Safety approved a slate of routine procurement, easement and utility actions during its July 7 meeting, including purchases for underground materials, bridge inspections and street equipment, a reimbursement agreement for a residential subdivision, and several electric-utility items.
Among the approvals, AES received authorization to enter a five-year service agreement for a service address (1119 Fuller Drive) and to purchase underground mainline hardware from vendor KGP for $171,371.39, the lowest evaluated bid when freight was factored. The city’s electric staff also received blanket approval to sell 4,471 renewable energy credits at $23.50 each (a nominal total of $105,068.50) and the board approved a confidential fifth amendment to the wholesale power agreement with I&M, which staff said contains proprietary trade secrets and is exempt from disclosure under the cited statute.
The city engineer’s office won approval for several development-related easements and contracts: a sanitary sewer and surface drainage easement required for the 8 at 69 Development (Pettit Lane), a utilities access easement for Natmos Inc.’s cold-storage project, and a not-to-exceed $7,100 contract with USI Consultants Inc. to inspect three small-structure bridges. The board also approved the final change order for the 8th Street parking lot project, lowering the contract from the original base and resulting in a final contract price of $118,237.65; the board approved a three-year maintenance bond for that work.
The board approved a memorandum of understanding with Fall Creek Development Corp. under which the city will reimburse the developer $65,970.77 for upsizing water and sanitary sewer mains (from 8-inch to 12-inch) for a proposed 31-lot subdivision called Fieldstone once the infrastructure is installed and accepted.
Fleet and facilities items included awarding a 2026 4x4 chassis to Ben Davis Ford for $59,800 and a 2026 dump body to WA Jones for $64,866, approving a four-year lease for an F-600 with an option that results in city ownership at lease end, and replacing roofs at Smith Acres Park with Defender Roofing and Construction LLC for $20,300. The clerk-treasurer’s office was authorized to claim a DeKalb County auditor surplus credit balance of $4,162.16.
Board members approved a street closure requested by Auburn Presbyterian Church for an ice-cream carnival on July 12, and authorized surplus of a Glock 17 to be presented as a retirement gift for a patrolman with 22 years of service; members offered personal thanks for the officer’s longtime service.
All actions on the agenda were moved, seconded and approved by voice vote during the meeting; no recorded roll-call tallies naming individual votes were entered in the transcript.
