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Winneconne board adopts revised purchasing and digital‑accessibility policies
Summary
The Winneconne Community School District board on Feb. 16 approved revisions to Policy 6320 (purchasing) and Policy 7540.02 (digital content and accessibility), establishing thresholds for quotes and bids, emergency‑purchase procedures, app‑approval requirements and accessibility audit timelines tied to Section 504 and DOJ Title II guidance.
The Winneconne Community School District Board of Education voted Feb. 16 to adopt two revised policies governing district purchasing and digital content accessibility.
The board approved Policy 6320, which lays out procurement procedures including a recommendation that district administrators seek at least two price quotations for purchases exceeding a $25,000 threshold and that competitive sealed bids be required for anticipated single‑item contracts at or above $250,000. The policy also preserves a process for emergency purchases to be reported to the board at the next regular meeting and includes provisions intended to reduce conflicts of interest and standardize commonly used items across schools.
On digital content, the board adopted Policy 7540.02 to align district websites and district‑approved apps with federal accessibility requirements. The presentation noted the policy reflects Section 504 of the Americans with Disabilities Act and the U.S. Department of Justice’s Title II accessibility provisions. The policy requires alternate means of access when content is not accessible, timely responses to accommodation requests, password protections for personally identifiable student information, and limits on staff using personal accounts for required class materials. It also requires district preapproval of third‑party apps; approved apps must have FERPA‑compliant privacy policies and meet COPPA, CIPA and ADA requirements.
During discussion, the board clarified implementation steps, including naming the compliance contacts and establishing an audit cadence. The district’s director of technology, Dave, told the board a third‑party accessibility scan typically runs about $1,000 to $1,500 and could be scheduled as a summer project. The board recommended quarterly monitoring of high‑priority content and at least an annual audit of digital content, with remediation timelines for identified problems.
Motion and vote: The motion to adopt the two policies was made by Barich and seconded by Harter. A roll‑call vote recorded 'aye' from Ackman, Carter, Condie, Stelzner, Calwerts, Verich and Hansen and the chair declared the motion carried.
What happens next: The district will move to implement the policies through administrative guidelines and designated coordinators for Section 504/ADA compliance; the board also asked staff to return with any technical or timeline questions as the district phases in audits and app approvals.
