Brookfield committee reviews draft RFP for new town website, plans .gov migration

The Brookfield Website Selection Committee met July 8 and reviewed the town’s current CivicPlus contract, confirming that the town owns its domain name and noting that last year’s website budget included funds to migrate the town site to a .gov domain.

Committee Chair Jan Ledbetter led the session, and committee member Leah Gage reported on vendor research. Gage told the committee she had identified several vendors for inclusion in the request for proposals (RFP): Town Web, Evo Gov, Gov Pilot, Civic Plus, Gov Sites and Curio Museum Design of Dover. Committee member Joe Tully-Chambers also reported on a vendor described in the transcript as the “Muni bit” vendor; the transcript did not supply further identifying information for that vendor.

The committee reviewed a website survey prepared by Gage to ensure required features and items are included in the RFP. Ledbetter provided the draft RFP and the group reviewed the document for edits; the committee set a deadline for revisions on Friday, July 11. The committee assigned Gage to research host information for the town’s planned .gov email addresses.

The committee approved the minutes from its July 3 meeting (the transcript does not record a mover, seconder or roll-call vote). Selectman Ed Gauthier swore in the committee members during the meeting. The group scheduled a follow-up meeting to finalize the RFP for July 11 at 9 a.m. Chair Ledbetter adjourned the meeting at 6:15 p.m.

The next procedural steps are the submission of requested edits by July 11 and Gage’s report on .gov hosting details at the July 11 meeting.