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Decatur City Board approves multiple water-project contracts, accepts CSX encroachment agreements
Summary
The Board of Works approved an amended task order and several construction contracts for a Decatur City water project, accepted CSX encroachment agreements needed to bore beneath a rail line, and noted fees may be covered by SRF proceeds.
Decatur City’s Board of Works on Monday approved an amended task order and a set of construction subcontract agreements tied to the city’s water project and accepted two railroad encroachment agreements needed to install new water lines.
The board approved Contract A, a construction agreement with VTF, and Contracts B and D with Yarberry and Watson, respectively. It also approved Contract C with SNS conditionally, pending receipt of SNS’s performance bond and insurance certificates. Committee member (S4) moved and the board seconded each measure before approving them by voice vote.
Staff described a subcontract with NERC for oversight work on project labor items; the board approved that subcontract as well. Staff noted subcontract and oversight fees are budgeted and could be paid from SRF proceeds.
Board members also approved two encroachment/licensing agreements with CSX to permit boring under a rail line used by Bunge to access the project area; staff said the agreements include insurance requirements that will flow to the contractor. The transcript contains inconsistent references to the licensing fee (discussed as $750 per agreement in one exchange and $7.50 in another); the board approved the agreements pending contractor compliance with insurance and bonding requirements.
The board was also told staff had sent roughly 850 right-of-entry notices to potential property owners and had received a number of returned forms the same day. The city’s staff said the notices are part of the property-access process needed to complete the water-line installations.
The board did not debate project funding sources in detail during this item; staff said the fees are budgeted and SRF proceeds are a possible funding source. The board voted to approve the contracts and related agreements and authorized the mayor to sign where applicable. The meeting record shows several approvals were conditional on submission of required bonds and insurance documentation by contractors.
