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Warrens board accepts 2024 audit, approves lobby reconfiguration, copier lease and appointments
Summary
The Village of Warrens Board of Trustees on Jan. 13 accepted the 2024 audit contingent on resolution of noted items, awarded a contract to remove the lobby-to-office wall, approved a copier lease option pending vendor assurances, and appointed election workers and a ZBA member; the board also authorized submission of a cybersecurity grant application.
The Village of Warrens Board of Trustees accepted the 2024 audit and approved a slate of routine operational items at its Jan. 13 meeting.
The board voted to accept the 2024 audit prepared by CliftonLarsonAllen (CLA), contingent on resolution of Notes 6, 3D and 9. Trustee J. Le Mere made the motion; A. Werner seconded it. The motion carried, recorded as a 7-0 vote.
The board also approved a contract award for removal of the wall between the Village lobby and the office. The board approved John Repka of Beaver Pond Productions for the project, which includes adjustments to ceiling heights and door relocation. The motion was made by P. Malinger, seconded by J. Le Mere, and carried 7-0.
On office equipment, the board approved a contingent motion to accept Tri-State Business Machines’ proposal for the Canon iR ADV DX C5735i under a $107-per-month lease option, contingent on the vendor clarifying coverage if the copier fails before the lease ends and no maintenance plan is in place. The meeting packet listed additional options (purchase prices and other lease terms) and a proposed $140-per-month maintenance agreement. P. Malinger moved the motion; J. Le Mere seconded it; the motion carried 7-0.
The board appointed Hilary Green and Yvonne “Bonnie” Baker as substitute election workers for the Jan. 2026–Dec. 2027 term. The board also appointed Dane Gabrielson to the Zoning Board of Appeals; Mary Jo Hunter was the other applicant under consideration. Motions for these appointments carried 7-0.
The board approved the transfer and payment of bills during the meeting. A. Werner moved the bills motion; P. Malinger seconded it, and the vote was 7-0.
The meeting packet and motions reflect routine governance steps: auditor acceptance contingent on follow-up items; one-time capital work in municipal facilities; procurement decisions tied to vendor assurances; and personnel appointments for elections and the ZBA.
Votes at a glance: Accepted 2024 audit (contingent) — motion: J. Le Mere; second: A. Werner; vote: 7-0. Awarded wall-removal contract to John Repka / Beaver Pond Productions — motion: P. Malinger; second: J. Le Mere; vote: 7-0. Approved copier lease (contingent) — motion: P. Malinger; second: J. Le Mere; vote: 7-0. Appointed Hilary Green and Yvonne "Bonnie" Baker as substitute election workers — motion: J. Le Mere; second: P. Hardiman; vote: 7-0. Appointed Dane Gabrielson to the Zoning Board of Appeals — motion: T. Swope; second: P. Malinger; vote: 7-0. Approved transfer and payment of bills — motion: A. Werner; second: P. Malinger; vote: 7-0.
The Board scheduled Spring Cleanup Week for April 28–May 5, 2026, and rescheduled the March meeting to March 17, 2026, noting Village President Jason K. will be unavailable on the regular date. The Board also noted it will await confirmation from the DAB before scheduling a special meeting to consider any liquor license request.
The meeting adjourned at 9:32 PM. The next scheduled meeting is Feb. 10, 2026.
