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Council conditionally approves HVAC and sprinkler bids for new police station after code concerns flagged
Summary
Staff recommended and council approved low bids for a police-station HVAC system and a fire-sprinkler system, but approved the contracts only after requiring the fire marshal/authority having jurisdiction to confirm the system meets commercial code rather than a residential standard.
City staff presented bids to equip the new police-station facility with HVAC units and a fire-sprinkler system. The lowest HVAC bid came from JAW Heating and Air ($58,300 for two units); the lowest sprinkler bid, reviewed and deemed sufficient by the police chief and senior building inspector, came from Cisco Fire Sprinkler ($25,174).
A Zoom speaker who identified himself as Dave Johnson raised a technical concern, saying the low sprinkler bid appeared to be based on a residential NFPA 13D standard (PVC piping, glue fittings) rather than commercial NFPA 13 or NFPA 25 requirements and that commercial systems typically use black iron/metal pipe. "If you look at the actual scope of work they're gonna use, they're talking about using PVC pipe with glue fittings. You do not do that in a commercial building," he said. Staff replied that the system proposal used additional heads and a grid pattern intended to provide required coverage and that the fire marshal and building authority would review and approve the installation.
Council members expressed concern about the price discrepancy and asked for assurance that the installation meets the authority having jurisdictions code requirements. The council moved and approved awarding the contracts contingent on the fire marshal's sign-off that the specified system meets commercial life-safety standards.
Ending: The council approved proceeding with the low bidders provided the fire marshal/authority having jurisdiction confirms the sprinkler system meets applicable commercial codes and life-safety standards before work proceeds.
