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Commission forwards amended financial policies to board, discusses library phone purchase
Summary
The commission voted unanimously to forward an amended Financial Policies and Procedures Manual to the full Board of Aldermen and discussed a Brentwood Public Library request to purchase phones installed by the city; staff will report back at the next meeting.
At its May 7 meeting the Brentwood Ways & Means Commission voted to forward updates to the Financial Policies and Procedures Manual to the full Board of Aldermen and discussed a separate library request to buy city-installed phones.
Finance Director Michelle DePew presented the updated policies, which incorporate a fleet replacement policy approved in fiscal year 2025 and a petty cash increase for Planning & Development adopted in fiscal year 2024. Alderwoman Michele Goad moved to forward the manual to the full Board of Aldermen; Alderman Jeff Gould seconded the motion, which passed by unanimous vote.
On a separate agenda item, staff described a January 2025 library request to purchase phones the city installed. The minutes say the phones were purchased at a significant bulk discount and can port the library's existing numbers; after sale the city would unlink the phones from the city's GoTo Connect account and whatever system the library uses must support Yealink phones, otherwise the devices would not be usable. The minutes record that the Brentwood Public Library intends to remain with GoTo and CTI for phone services. Commissioners asked about how many extra phones were available, whether the original discounted pricing could be extended for additional units, and whether any expanded needs would require more phones; staff will provide an update at the next meeting.
The meeting also approved the April 2, 2026 meeting minutes by motion (Alderman Jeff Gould moved; Alderwoman Michele Goad seconded).
