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Salisbury Free Library trustees revise overdue policy drafts, remove Zoom attendance option
Summary
At a Jan. 22 meeting, Salisbury Free Library trustees edited the draft Overdue Procedure and Who May Use policies, agreed to remove Zoom for trustee meetings, and instructed Chair Michelle Carr to prepare revised policy drafts for approval at the next meeting.
Salisbury Free Library trustees met Jan. 22, 2026, and reviewed several administrative policies that affect patrons’ borrowing privileges and access to meetings. Chair Michelle Carr called the meeting to order at 6:00 p.m., and the board approved corrected minutes from Jan. 6 before turning to policy reviews.
The trustees spent substantial time on a draft Overdue Procedure Policy. The board edited timelines and methods of patron notification: most overdue notices will continue to be automatically generated by the library’s software and sent to the email address a patron provides; the trustees agreed that certified mail will be used as a final notice. The board also agreed that any collection fees would be added to the amount owed and that a patron’s library privileges would be restricted when materials remain overdue by 14 days. Trustees discussed an amnesty for items overdue as far back as 2016; no final amnesty decision was made, and Chair Michelle Carr was asked to prepare the revised policy for adoption at the next meeting.
Trustees also reviewed the Who May Use the Library Policy and made several modifications. The board asked Chair Carr to assemble the revised draft for board approval at the next meeting. As part of the procedural updates, the trustees voted to discontinue the Zoom attendance option for trustee meetings, citing that the library has not received requests to attend remotely and lacks the necessary equipment to host virtual participation.
During the meeting Michelle Carr completed and signed a new auditor’s questionnaire and trustees provided contact information for the auditors. The board noted that Nicole Morency and Jennifer Hoyt had submitted their annual reports to the Town.
Town Meeting is scheduled for Tuesday, March 10. The trustees will hold their regular meeting on Tuesday, March 3 and a special meeting on Thursday, March 12 following Town Meeting; newly elected trustees must be sworn in before the March 12 meeting. There were no public comments. The board adjourned at 7:40 p.m.
Votes at a glance: the board approved the Jan. 6 minutes following a motion by Cheryl Bentley and a second from Jennifer Hoyt (unanimous). Cheryl Bentley moved to adjourn later in the meeting; Jennifer Hoyt seconded and the motion carried (unanimous).
